Contractor Registration and Induction

Company Registration 

Once you have registered the next screen will be your dashboard.  From your dashboard you can:  

• Register new users
• View all staff for your company and their induction status 

Step 2a Complete the company prequalification documentation which is required to commence work with the Council.

Provide all of the details and click on the “submit and continue” button to finish the upload and complete the company registration.  A message will pop up at the top of the screen ‘Thank you, details submitted”.

Step 2b  Register and induct you and your employees, through the link in the top right of your portal “Invite staff to induct”.

The main induction registration page looks similar to the company registration page. (See below)

Type your company name in the box for Your Company (ensuring it matches the company registration completely).

Each employee needs a unique email address if they do not have an email address contact your Council contact.

Required Documents

This consists of general contact information and proof of training certificates/licenses.

Please Note:

1. When uploading documents, click on "Choose File".

Once you choose the file - ensure you then press "Upload".

2. Once the Required Document section is completed, Council is notified and will review approve (this may take up to 24 hours).

3. Once approved, the employee will receive an email notification to complete the Contractor Employee Details form.

The Privacy Statement is shown and once you hit next an acknowledgement statement is shown.

Sign and press Next

Once the Contractor Employee Induction is complete you will be prompted if you would like to complete another induction. (orange below)

Our main sites require you to complete their online induction before going to site.  These sites are:

• Civic Centre - Moss Vale
• Water Services - Mittagong Depot
• Shire Presentation - Moss Vale Depot
• Bundanoon Sewerage Treatment Plant (STP)
• Berrima STP
• Moss Vale STP
• Bowral STP
• Mittagong STP
• Robertson STP
• Medway Water Treatment Plant (WTP)
• Medway Dam
• Wingecarribee WTP
• Bundanoon WTP
• WATER Field Pump Station and Reservoir Sites
• Resource Recovery Centre (RRC)
• Southern Region Livestock Exchange (SRLX)
• Bundanoon Swimming Centre
• Bowral Swimming Centre

Site-specific Inductions have 3 steps

Required Documents will link to the Contractor Employee detail induction and will show as complete (green tick)

Ensure you use the same email address.

Site Orientation Presentation is a presentation of the sites general information - health and safety information, rules, identified hazards and requirements for working at this Council site.

Use the left/right arrows to navigate through until you reach the “Click here to continue” message. 

An Induction assessment follows the site orientation video to test your knowledge to ensure that you read all the information thoroughly – It requires a 100% pass rate.

If you answer a question incorrectly, you will have another chance to correct it:

Once your answers are all correct, click the green continue button.

You have now completed your Site Specific induction.  

You will receive an email with your unique QR code.

On completion you will receive an email with your unique QR code. 

or download or print your certificate with the QR code

there is also an option to add it to you Smart Phone Wallet

You can in with your username (email) at the kiosk or login to WorkMetrics and download or print the certificate

The Council Online Contractor Induction portal allows all Contractors to register and undertake their induction online prior to attending a Council site. This portal enables you the ability to register and maintain all documentation in a single location. Registration and Induction is renewed annually with notification reminders sent prior to the expiry date.

You will need to complete the registration information pertaining to your business and upload your current insurance certificates and relevant WHS documentation. You then need to submit your registration for review and approval.

It is preferable to use Google Chrome or Microsoft Edge (Do Not use Internet Explorer).
https://www.onlineinduction.com/wingecarribee/registercompany.php

There is step by step instruction above and a manual in the portal. 

If you have any further queries, please contact your contract manager in the first instance or contact Customer Service on 02 4868 0888 and have your call directed to Integrated Risk Management Team

If you have your documents ready for uploading into the portal, it should only take approximately 10 minutes to complete.

Yes, you must register your business first before undertaking the induction. You will need a different username sign on for Company and Individual.

Refer to the Contractor Registration requirements but you will need current certificates of currency for:

• Public Liability Insurance
• Workers Compensation (if you have workers, a contractor)
• Professional Indemnity Insurance (if your business provides “advice” to Council)

Additional information regarding your WHS System and may be requested.

Once registered you will be able to forward a link to your Employees so they can register through the Contractor Employee details and the complete the site specific inductions for our main sites.

From your Contractor Company Portal you can invite .  

1. Choose Contractor Employee Details
2. Press Register
3. Your Company name will automatically be filled in (once prequalification approval is complete)
4. You must ensure that the username (email) is a different email to the Company One.
5. If you are using the same computer/ browser, you must ensure that your signout of you company account before signing in as the invited Contractor Employee
6. 

Your employer will send you a link to register to ensure you are recorded under the business.

The first induction each employee must complete is the Contractor Employee Details.  This is where employees with record their High Risk Licenses and Competency Certificates.

You will need to scan in and upload the following documents (if applicable):

• High Risk Construction Licences
• Construction Card ie White Card
• First aid certificate

The user guide above will assist you in using the Online Contractor Induction portal.

If you have your documents ready for uploading into the portal, it should only take approximately 25 minutes to complete.

Please note that it may take up to 24 hours for the required documents section to be approved by Council but once complete you will receive an email notification that allows you to complete registration and start the site specific inductions.

Yes, as this ensures that you can be identified once your NSW Drivers Licence has been sighted. It ensures your identity is not being misused.

There is no cost to complete the induction and no limit on how many employees/contractors may be inducted.

All Contractors working at a Council site are required to register themselves in the Council Online Contractor Induction portal, upload their trade licenses, and undertake Site Specific Inductions. Once registered in the portal, they will be able to log in as required to update their information.

A Council Contractor Induction card/certificate including QR code will be sent and there is an option to save this in your mobile phone. The card/certificate is required to sign-in and sign-out when working on Council's main sites.

Yes, in accordance with Clause #39 of the WHS Regulation NSW 2017, all contractors and their employees engaged by a Principal Contractor are considered employees and must undergo the same induction. 

You will need to wait until your company has registered in the online portal before you can undertake your induction. Please contact your Manager.

If you still need assistance with the portal, please contact your Council Contact that engaged your services or Council’s Integrated Risk Management Team